SAP Coordinator

Posted 3 weeks ago

Job purpose

Maintaining the operability of SAP Business One, working on implementation projects, updating, and continuously improving its functionality.

Duties and responsibilities


  • Maintain an advanced level of functional knowledge of SAP Business One and the competitive ERP (Enterprise Resource Planning) landscape.
  • Proficiency in identifying and analyzing gaps between SAP Business One and current business processes.
  • Effectively manage necessary changes effectively during SAP Business One updates.
  • Strong capability to provide trusted advisory and consultancy services to the institution and its stakeholders.
  • Work with different teams to deliver projects aimed at continuously improving our processes.
  • Diagnose and resolve user issues across various functional areas.
  • Provide training, assistance, and formal mentoring to the team.
  • Provide assistance to the team with detailed functional proposals and demonstrations of SAP Business One.
  • Lead and clearly define project scopes to all stakeholders by relating necessary tasks to the time required to deliver results.
  • Develop and execute data migration.
  • Create and draft reports and documents using tools such as HanaStudios, Crystal Reports, Structured Query Language (SQL), Excel to ensure the flow of information between Academia Los Pinares and stakeholders.
  • Serve as a liaison between the Partner (One Solutions), banks connected by Web Service, and Academia Los Pinares.
  • Report and follow up on improvement or system failure requirements with the Partner, banks, and other allies.
  • Manage, ensure, and develop a connection between the Academia Los Pinares server and developments involving other allies.
  • Carry out all activities with strict adherence to correct accounting practices.


  • Develop and execute the database update process for SAP Business One to facilitate the transition to the fiscal year.
  • Take charge of monthly billing operations for over 400 clients, overseeing the entire invoicing process from creation on the 1st of each month to timely delivery to individual clients.
  • Ensure that monthly billing reports and all components are up-to-date and accurately reflected.
  • Administer and manage the methods and collection services utilized.
  • Develop reporting methods to contribute to the effort of reducing accounts receivable.
  • Organize, manage, and analyze the student, employee, and supplier databases.
  • Execute various validations throughout the year to ensure the amounts billed monthly.


  • Generate individualized online payment methods (click purchases) to assist the various departments that request it.
  • Create and update timely reports on all aspects related to enrollment to present to administration.
  • Create and update reports from Renweb for various administrative purposes.
  • Cover responsibilities as needed to assist with the daily activities that must be completed in administration.


  1. Faith
  2. Service
  3. Growth
  4. Discipline
  5. Quality


Education: Bachelor’s degree in Public Accounting, Administrative Informatics, or Systems Engineering.    

  • Specialized Knowledge:
    • Updated knowledge in accounting subject
    • Advanced knowledge of SAP Business One
    • Advanced knowledge of HanaStudios
    • Advanced knowledge of Crystal Reports
    • Advanced knowledge of Data Transfer Wizard
    • Advanced knowledge of MailMerge procedure
    • Advanced Structured Query Language (SQL) knowledge
    • Advanced Excel skills
  • Skills, abilities, and other characteristics such as personal characteristics:
    • Creativity in problem-solving.
    • Polite, empathetic, and able to effectively manage job responsibilities in an environment with frequent interruptions.
    • Cooperative, friendly, service-oriented, and capable of promoting these qualities.
    • Good time management and ability to prioritize workload.
    • Ability to work under pressure and meet deadlines.
    • Team player.
    • Excellent interpersonal skills and the ability to communicate easily and effectively at all levels.
    • Capable of recognizing the work of colleagues without discrimination.
    • Ready to help everyone.
    • Respects authority lines and colleagues’ roles.
    • Honest, loyal, and transparent with the institution and its staff.
    • Discreet and respectful of colleagues’ dignity, applying ethical principles in interactions with them.
    • Actively listens to the needs of various departments.
    • Ability to communicate optimally in Spanish and English.
    • Ability to focus on and coordinate projects involving teams in different time zones.

Experience:  Experience in accounting programs.

Working conditions

This is a position that requires a great deal of responsibility and a person who can work with many different types of personalities and under pressure. Mental effort is required for the continuous review and maintenance of the proper functioning of the accounting system. Willing to work outside of regular working hours and holidays for billing issues and communications with banks.

Physical requirements

Our school is located on a mountain at 5500 feet of elevation. We do have sidewalks, but the terrain can be rocky and, depending on the year, muddy. It can be a steep climb from one building to the next. Our environment is not considerate of those with physical or health ailments. Being in a heavily forested area also gives us a potential throughout the year for high pollen counts and pollution rates.

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